Please read the content below then scroll to the bottom of the waiver to sign

Membership Agreement

FACILITY INFORMATION

Facility Location Name: STATS Gym (“Club”)
Facility Address (“Club Location”): 4600 Silver Hill Rd, Suitland, MD 20746

PERSONAL INFORMATION

First Name	Last Name
E-mail (required)	Secondary Email
Work Phone
Work Address	City
State	ZIP
*Emergency Contact	*Relationship
*Phone

1. MEMBERSHIP PAYMENT INFORMATION

Federal Employees: $35.00 Autopay per month
Contractor: $35.00 Autopay per month
Intern 3 Month Prepay: $75.00

Buyer Right to Cancellation: You may cancel this contract without any penalty or further obligation with written notice by e-mail, certified, or registered mail provided to STATS Gym c/o Aquila within (3) days from the agreement date only. Your membership starts today.

Fee for lost membership card: $15.00
One time enrollment fee: $25.00 WAIVED FOR APRIL 2025

2. TERM

BUYER/MEMBER HEREBY ACKNOWLEDGES RECEIPT OF A FULLY COMPLETED COPY OF THIS AGREEMENT EXECUTED BY BOTH MEMBER/BUYER AND SELLER. MEMBER/BUYER AND SELLER EACH ACKNOWLEDGE THE ADDITIONAL MEMBERSHIP AGREEMENT TERMS SET FORTH ON THE FOLLOWING PAGES. I understand that this agreement is for a minimum of twelve months, during which time membership may be terminated at any time with 30 days written notice by e-mail, certified or registered mail to Aquila.

3. WAIVER & RELEASE

I, understand that I will not be allowed access to the STATS Gym or the locker rooms serving the facility (“Fitness Center”) unless I read, sign and deliver to Aquila Fitness Consulting Systems, Ltd. (“Aquila”) this Membership Agreement & other Informed Consent and Release, Member Handbook, and Rules.

I recognize that participation in the activities offered at the Fitness Center is strictly voluntary and acknowledge that some of the activities in which I will participate may be of hazardous nature and include strenuous physical exercise or activity. Recognizing this, I hereby certify that, to the best of my knowledge, I do not have any medical, physical, mental, or emotional health condition that would hinder or prevent my active participation in such activities. I agree to complete and sign a Pre-Activity Fitness Profile Form before participating in any exercise activities at the Fitness Center.

In consideration of my request to participate in the activities offered at the Health Facilities, I acknowledge and agree to the following:

1. I hereby release and hold harmless the STATS Gym, Fitness Association of the U.S. Census Bureau (FABOC), U.S. Bureau of the Census, Bureau of Economic Analysis, Bureau of Labor Statistics, and Aquila Fitness Consulting Systems Ltd., its agents, employees, and independent Contractors from any and all liability, damage, expense, causes of action, suits, claims or judgments, arising from injury, damage or loss, or claims of injury, damage or loss to me or my personal property which may arise out of my use of the STATS Gym facility and/or their independent Contractors.

2. I hereby assume full responsibility for all risk of injury or loss, which may result from my participation in the activities offered by Aquila, STATS Gym.

3. I agree to indemnify and hold harmless, release and forever discharge, the STATS Gym, Fitness Association of the U.S. Census Bureau (FABOC), U.S. Bureau of the Census, Bureau of Economic Analysis, Bureau of Labor Statistics, and Aquila Fitness Consulting Systems Ltd., and their affiliates and instructors (and their respective partners, officers, agents, employees, and other representatives of any of the foregoing) from any and all acts of negligence and all claims and demands whatsoever, which I, any third person, or any persons acting on their behalf, have or may have against any of said indemnified parties, by reason of any accident, illness, injury or death of any person or persons, or damage to or loss, theft or destruction of any property, arising or resulting directly or indirectly from participation in the activities offered by the STATS Gym and occurring during said participation, or any time subsequent thereto.

4. I represent and warrant to Aquila, its contractors and instructors, that the answers I have given in my Pre-Activity Fitness Profile Form are true and accurate.

5. The terms of this Release will serve as a release and assumption of risk for me and my heirs, executors, and administrators and for all my family members. If contractors and/or instructors are utilized at the Health Facilities, they shall be covered by this release without regard to the nature of such contractors’ or instructors’ relationship, if any, to Aquila.

6. Nothing herein shall be construed as a waiver of any rights or benefits, which would otherwise be available under any applicable medical or Worker’s Compensation insurance carried by or for the benefit of the undersigned participant.

7. Aquila reserves the right to exclude anyone from the Health Facilities, for any reason, including but not limited to situations in which such person’s continued use may be dangerous, any inappropriate behavior, or violations of rules which may be established from time to time.

PLEASE NOTE THAT AQUILA STRONGLY RECOMMENDS THAT EACH PARTICIPANT HAVE SOME TYPE OF ACCIDENT MEDICAL INSURANCE FOR HIS/HER OWN PROTECTION AND OBTAIN A PHYSICIAN’S RELEASE FOR EXERCISE.

I understand and acknowledge that we have no expertise in diagnosing, examining, or treating any medical conditions. I agree not to use STATS Gym with any medical condition, including open cuts, abrasions, sores, infections, maladies or inability to maintain personal hygiene. It is your responsibility to consult with your physician to determine if any these medical conditions exists and, if so, whether such condition poses a direct threat to the health or safety of yourself or others. The club reserves the right to make the final determination.

4. MEMBERSHIP RULES

You agree to follow all rules and regulations now in force or in the future adopted by us. Membership Rules are attached to this Agreement.

5. GOVERNING LAW

This Contract is governed by the laws of State of Maryland

6. RESERVATION OF RIGHTS

We reserve the right at any time to alter the hours of operation, and the right to amend the cost of, add, modify and/or eliminate any program, facility, activity, class or service of any club, in our sole discretion. Classes and equipment are available subject to demand and may be crowded at peak hours or may be discontinued or times changed if demand fluctuates.

7. APPEARANCE AGREEMENT

I understand that as a participant in the Fitness Center, I may be included in recordings, streaming, videotapes, photographs, testimonials, DVDs, podcasts, and videocasts taken during my use of the facility and services. Therefore, without reservation or limitations, I, in my own behalf hereby assign, transfer and grant to STATS Gym and AQUILA, its successors, assignees, licensees, sponsors, any television networks, and all other commercial exhibitors the exclusive right to photograph and/or videotape myself and to utilize such videotapes and photographs and my name, face, likeness, voice and appearance, in advertising and promoting the Fitness Center or in advertising and promoting similar future events, and for any other use or purpose whatsoever, without reservations and limitations. I further understand that neither STATS Gym, AQUILA nor any third party is under any obligation to exercise any of the foregoing rights, licenses and privileges.

8. SEVERABILITY

If any part of this agreement shall be held invalid, that part shall be deemed excluded from this agreement and the remainder of this agreement shall remain in full force and effect.

9. MEMBERSHIP CANCELLATION & REFUNDS

You may cancel your membership with a 30-day notice by filling out a cancellation request form and/or stop payroll deduction form. Refunds for payments will be given only because of the following: (1) Military Furlough or (2) Injury or extended illness with a doctor’s note. Other refund requests might be reviewed on a case-by-case basis.

ADDITIONAL RIGHTS TO CANCELLATION; You may also cancel this contract with 30 days written notice by certified or registered mail for any of the following reasons: a) If upon a doctor’s order, you cannot physically receive the services because of significant physical disability for a period more than six months. b) If you die, your estate shall be relieved of any further obligation for payment under the contract not then due and owing. c) If, within the first twelve months of your membership, your employment is involuntarily terminated without cause.

10. PRIVACY NOTICE

STATS GYM and AQUILA are committed to protecting the privacy and personal information of our members. This Privacy Notice outlines how we collect, use, store, and protect your data in accordance with applicable privacy laws, including but not limited to the General Data Protection Regulation (GDPR) and other relevant data protection legislation.
1. Information We Collect
We may collect and process the following personal data:

• Full name, date of birth, and contact information (e.g., email address, phone number, mailing address)
• Payment and billing details
• Emergency contact information
• Health or medical information provided for fitness assessments, personal training, or safety purposes
• Attendance and usage records (e.g., check-ins, class participation)
• Preferences and communication history
• Fitness Center incidents, medical emergencies

2. How We Use Your Information
Your personal data is collected and used for the following purposes:

• To create and manage your membership account
• To process payments and manage billing
• To communicate with you regarding your membership, classes, and services
• To tailor fitness programs and ensure your safety
• To comply with legal obligations
• To send emergency notifications

3. Data Security
We have implemented appropriate technical and organizational measures to protect your personal data against unauthorized access, alteration, disclosure, or destruction. These include secure data storage, access controls, encryption, and regular staff training on data privacy.
4. Sharing Your Data
We do not sell or rent your personal data to third parties. Your information may be shared only with trusted service providers who assist us in operating our business (e.g., payment processors, IT services), and only under strict confidentiality agreements.
5. Your Rights
You have the right to:

• Access and review your personal data
• Correct or update inaccurate information
• Request deletion of your data (subject to legal and contractual obligations)
• Withdraw consent where applicable
• Lodge a complaint with a data protection authority

BY SIGNING BELOW, YOU ACKNOWLEDGE RECEIPT OF: (1) A FULLY COMPLETED COPY OF THIS CONTRACT EXECUTED BY BOTH YOU AND AQUILA AT THE TIME OF THE AGREEMENT’S EXECUTION; AND (2) A COPY OF THE RULES AND REGULATIONS HEREIN.

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STATS Gym Rules & Regulations

1. Must be a Federal Employee, Federal Contractor, or Intern to join. Must complete release and waiver forms to use the gym.

2. All Participants MUST check-in by scanning their barcode BEFORE using the center.

3. Lockers are for use during workouts only; personal items may not be stored at any other time. A warning notice will be placed on lockers after 1 day and locks will be cut off after 3 days if items remain in a non-rental locker

4. Lost and found items are placed in a bin outside of the locker rooms. Once the bin is full, the lost and found items are sent to GSA’s lost and found office.

5. Showers and locker rooms are for members only and individuals purchasing a 1-day pass.

6. No guests are permitted without purchasing a 1-day pass.

7. Water and sports drinks in closed/sealable plastic containers are the only consumables permitted in the fitness center.
Clean any spills and notify fitness specialists if safety issues arise. Alcohol is strictly prohibited.

8. Please use sign up board when any cardiovascular equipment you wish to use is not available. Observe the 30-minute limit when others are waiting.

9. Please refrain from excessive noise (i.e. grunting, yelling, etc.) during your workout.

10. Allow others to "work-in" on strength training equipment when you are doing multiple sets. If another member is waiting for a piece of equipment you wish to use, please let them know you wish to work in.

11. Please do not occupy equipment you are not using.

12. Replace all equipment to its proper storage area. This includes dumbbells, barbells, plates, yoga mats and blankets, balls, tubing and other small moveable items.

13. Please read equipment safety and instructional signs carefully before using machines. Use the equipment as it is intended to be used. Insert weight pins fully into weight stacks. Do not use add-on weights or other objects or training aids unless provided by the facility and intended specifically for such use.

14. Participants with out-of-date payment or health information will be asked to update paperwork before using the facility.

15. As a respect to fellow members and the fitness center staff, threatening actions, profanity, and grossly rude conduct WILL NOT be tolerated. Members in violation will be removed from the fitness center and his/her membership may be canceled. A temporary suspension of membership may ensue during an investigation.

16. Please note that there may be the occasional unforeseen closures of the facility. All group exercise participants must abide by protocols and procedures, including but not limited to arriving on time to class. No member will be admitted after the warmup has ended.

17. Stop exercise if you feel weak, faint, nauseous, or unduly tired or uncomfortable.

18. In the event towel service returns, members may use one bath and one hand towel per visit. Soiled linens are placed in designated towel drop bins. Immediately return any towels accidently taken home or to a workstation.

19. Smoking, vaping, and the consumption of tobacco products in STATS gym is strictly prohibited.

20. Wear appropriated sneakers, not open-toed shoes, sandals, or clogs. Neither street shoes nor black-soled shoes of any kind are permitted on the STATS gym’s group exercise floor.

21. A full-length shirt or tank top is required over a sports bra. Avoid wearing oversized garments.

22. Please do not bring in or consume food.

23. Failure or refusal to comply with these rules and regulations may result in loss of STATS gym membership privileges and use.

Pre-Activity Fitness Profile

This form is not a substitute for a thorough physical examination, assessment and diagnosis by your physician. It is designed to identify adults for whom physical activity might be inappropriate at this time. Aquila strongly recommends that each client undergoes a medical examination before beginning any exercise programs.

PERSONAL INFORMATION

First Name	Last Name
E-mail (required)
Work Address	City
State	ZIP

HEALTH HISTORY QUESTIONNAIRE

Please read the following questions and answer each one honestly by checking Yes or No.

Yes	No
		1. Have you ever been diagnosed with a heart condition?
		2. Have you ever had a stroke?
		3. Do you have epilepsy?
		4. Are you pregnant?
		5. Do you have diabetes?
		6. Have you ever been diagnosed with pulmonary disease including emphysema, chronic bronchitis, or asthma?
		7. Do you feel pain in your chest when you engage in physical activity?
		8. In the past month, have you had chest pain when you were NOT doing physical activity?
		9. Have you ever lost consciousness or have you ever lost control of your balance due to chronic dizziness?

Have you ever experienced or been told you have any of the following?

Yes	No
		10. Coronary angioplasty (CPTA) or cardiac surgery
		11. Rapid heartbeats or palpitations
		12. Known heart murmur
		13. Anemia
		14. Phlebitis
		15. Heart attack/ myocardial infarction
		16. Metabolic disease (thyroid disorders, renal or liver disease)

! If you answered YES to any of the above questions you will need to obtain a medical clearance.

Please read the following questions and answer each one honestly by checking Yes or No.

Yes	No
		1. Are you currently being treated for a bone or joint problem, such as arthritis, that restricts your ability to exercise? Explain
		2. Do you have high blood pressure as reported by a physician (greater than 140/90 mm/hg) or are you on blood pressure medication?
		3. Has anyone in your immediate family (parents/brothers/sisters) had a heart attack, stroke, or cardiovascular disease before age 55?
		4. Do you have high cholesterol as reported by your physician (greater than 200mg/dl) or are you on cholesterol medication?
		5. Do you smoke?
		6. Are you currently exercising LESS than one hour per week?
		7. Do you have an excessive accumulation of fat around the waist as indicated by your physician?
		8. Have you gone through premature menopause without estrogen replacement therapy?
		9. Are you a male over 45 years of age?
		10. Are you a female over 55 years of age?

! If you answered YES to (2) two or more questions above, you will need to obtain a medical clearance.

Yes

11. Are you currently taking any medication? If yes, please specify:

Name	Dosage	Purpose

Pre-Activity Fitness Profile Waiver and Release

Acknowledgment of Participation and Assumption of Risks
I declare my intent to voluntarily participate in the activities, facilities, programs, and services offered by Aquila Fitness Consulting Systems, Ltd. I understand that each individual, including myself, has varying capacities for engaging in such activities, and I acknowledge that all offerings are educational, recreational, or self-directed in nature. I assume full responsibility for my choices to participate, including any application of the information or instruction I receive, both during and after my involvement. I recognize
that my participation carries inherent risks, which are influenced by my personal fitness, health (physical, mental, or emotional), and the care, awareness, and skill with which I conduct myself. I accept and assume these risks voluntarily.

Potential Risks and Symptoms
I understand that participating in the activities, facilities, programs, and services of Aquila Fitness Consulting Systems, Ltd. may involve certain risks, including but not limited to:

• Transient light-headedness, fainting, abnormal blood pressure, chest discomfort, leg cramps, and nausea.
• Musculoskeletal risks such as sprains and strains.
• Cardiovascular and respiratory risks such as dizziness, fainting, abnormal heartbeats, breathing discomfort, high or low blood pressure, and, in rare cases, heart attack or stroke.

I acknowledge that I may experience these or other symptoms during or after participation. I understand that I may stop or delay participation in any activity at my discretion and that I may also be instructed to stop by a supervising employee if symptoms of distress or abnormal responses are observed.

Health Certification
I certify that, to the best of my knowledge, I have no medical conditions (other than those disclosed on my fitness profile questionnaire) that would increase my risk of illness or injury because of participation in physical activities or a regular exercise program. I understand that completing this form does not constitute a medical diagnosis or serve as a substitute for consultation with my personal healthcare provider. I agree to consult my healthcare provider for any evaluation of my health status.

Waiver and Release of Liability
In consideration of my voluntary participation, I hereby waive, discharge, absolve, hold harmless, and forever release Aquila Fitness Consulting Systems, Ltd., its employees, officers, agents, representatives, and associated parties from all liability for any accident, injury, or loss arising from my use of their facilities, activities, programs, or services.

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DATE

STATS GYM

Fitness Association of the Bureau of the Census
(FABOC)

MEMBER HANDBOOK
Updated April 2025
www.stats-gym.com

Contents

Mission and Vision

Introduction

Operating Hours

General Facility Policies

FABOC Membership Policies

Lockers and Towels

Bad Weather Policies

Closure Guidelines

Code of Conduct

Mission and Vision

Mission
To promote wellness and improve the quality of life both inside and outside of the office.

Vision
We believe...

• through periodic health screenings and wellness education, individualized fitness programs can be designed to help each member reach their personal fitness goals; • participating in a consistent and appropriate fitness program enables our members to improve their overall quality of life;
• creating a heightened interest in health and fitness improves the overall quality of life at Suitland Federal Center;
• offering the best facility, programs, and professional resources creates a positive and fun experience to help members achieve their personal goals;
• a fitness center at the workplace creates community and also serves as an employee retention tool, offering additional benefits such as

o improved

▪ sleep
▪ energy and endurance levels
▪ sports performance
▪ personal attitudes towards self, work, and family.

o reduced

▪ stress
▪ health risks.

o athletic injury prevention; and
o maintaining a comfortable body weight.

Introduction

Welcome!

This Member Handbook is designed to assist you in enjoying the Suitland Train and Tone Studio (STATS gym) to the fullest. Please read the gym’s policies and guidelines in order to take advantage of your membership and all the services it has to offer.

Yours in Health,

The Fitness Association of the Bureau of the Census (FABOC) STATS gym Board of Directors

Kristina Maze	President
Tyree Webster	Vice president
James Back	Treasurer
Joy Pierson	Secretary
Rose Cooper	Board member
Charles Groscup	Board member
Edward Hill	Board member
Brian Lester	Board member
Charlene Valdez Simelton	Board member

Rules and regulations for STATS gym use are established and enforced by its Board of Directors. The power to enforce these rules and regulations extends to Aquila.

All members and guest pass holders must comply with the following rules and policies.

Operating Hours

Open weekdays and closed on federal holidays.
Visit www.stats-gym for hours.

General Facility Policies

Food and Beverage

No food or beverage will be consumed in the locker rooms, exercise room, or group exercise studio except during special events sponsored by the fitness center or in designated areas. Plastic water bottles are permitted.

Smoking

Smoking and vaping are absolutely prohibited within the confines of the fitness center as is any form of tobacco use.

Attire

While using the fitness center, proper attire—shorts, T-shirts, sweatshirts, a full-length shirt over a sports bra or tank top, warm-up suits, leggings, or tights—are required. Oversized garments and business attire are not permitted.

Shoes

Athletic shoes are required. Neither street shoes nor black-soled shoes of any kind are permitted on the STATS gym’s Group Exercise floor. Open-toe shoes, sandals, clogs are not permitted.

Guest Policy

Non-members may purchase a 1-day guest pass. All guests must complete a health waiver and have a heart rate and blood pressure measured prior to exercise.

Showers

Showers are exclusively for use by STATS members and 1-day guest pass holders.

Body wash is provided for members. Showers are to be kept to a reasonable length of time (not to exceed 10 minutes). Members shall bring their own towels. Hanging wet clothes, socks, etc. to dry in the locker room or lockers is not permitted.

Exercise Room and Equipment

Clearance must be obtained from Aquila before using the equipment. Members shall use the equipment in accordance with instructions provided by Aquila. Between the hours of 11 AM and 1:30 PM, there is a 30-minute time limit on the cardiovascular equipment if others are waiting. Members are required to return all free weights they use to the appropriate weight rack.

Music

All personal music devices used in the exercise room shall be permitted only with the use of earphones.

Group Exercise Floor / Classes

Class schedules are established by Aquila in conjunction with FABOC’s Board of Directors. Scheduled classes have priority use of the Group Exercise floor. Prior approval must be obtained from Aquila to conduct independent exercise sessions involving five or more participants on the Group Exercise floor.

Lost and Found

Items that are lost and found are located at the front desk. Items placed in the lost and found are retained for one month. After one month, all unclaimed items are discarded. All jewelry or valuable items (as determined by Aquila) will be placed under lock and key until claimed. Aquila and the Board of Directors will not be held responsible for items placed in the lost and found.

Emergency Evacuations

In the event of an emergency evacuation, all participants must exit the fitness center and follow instructions for where to report. Participants failing to evacuate the fitness center during emergencies will result in membership revocation.

FABOC Membership Policies

Membership Eligibility

The FABOC has the following membership categories:

1. Regular Membership: Employees of the Bureau of The Census, BEA, BLS, (including part time, full time, temporary, or regional office employees) and Contractors. Regular members have full voting rights.
2. Temporary Membership: Any Census regional office employee or Census, BEA, or BLS student/intern employee retained for short, limited periods of time. Temporary members do not have voting rights.
3. Special Membership: Membership may be extended to other groups of individuals at the discretion of the Board of Directors.

The FABOC shall be open to all federal employees who qualify as members. Each member will possess all the rights and privileges and have access to programs and activities generally accorded or made available to that membership category, subject only to any conditions or limitations set by the contractor in conjunction with a duly authorized physician.

Membership Status

A STATS gym membership shall be granted to all individuals who fall within the aforementioned categories upon payment of an initiation fee and membership dues. If employment status changes during a membership term in which the member no longer meets the membership eligibility, membership will be terminated immediately. If the STATS gym membership becomes filled to capacity, the Board of Directors reserves the right to discontinue membership sales and establish a waiting list until space becomes available.

Fitness Assessment

New STATS gym members must receive a complete fitness assessment prior to use of the facilities. The fitness assessment is designed to help Aquila staff evaluate the current fitness levels of new members and to prescribe individual programs based on new members’ goals.

Areas of measurement include:

• Cardiovascular/Aerobic Capacity
• Muscular Strength
• Muscular Endurance
• Flexibility
• Percentage of Body Fat
• Resting Pulse and Blood Pressure

Individual Exercise Program

Each component of a member’s fitness assessment is thoroughly evaluated and recorded. These data, combined with health history questionnaire responses, enable Aquila’s team to design a complete individualized exercise program with the person’s specific goals in mind.

Membership Orientation

A facility orientation is mandatory before membership commences. Orientations are conducted by appointment following a fitness assessment.

Membership Payments

Membership will be established by an initiation fee and dues paid monthly. These rates are determined by the Board of Directors. Members pay with credit cards, check, or cash.

Membership Billing

If the membership is not paid after one month past the due date, membership will be canceled. After this time, reinstatement of membership will involve paying a $25 initiation fee along with regular membership dues.

Membership Cancellation

Any member wishing to cancel their STATS gym membership must register their written cancellation request with Aquila. It will take up to two weeks for membership to be terminated. Additionally, there will be no extensions or suspensions on any membership payments.

The initiation fee is nonrefundable.

Membership Identification

When entering the fitness center, all members must scan their STATS gym barcode ID. This process ensures access to the gym. A membership barcode ID may be used only by the member to whom it was issued.

Grounds for Revoking or Suspending Membership

The FABOC Board of Directors reserves the right to suspend and/or revoke any member/membership for violating any rule or regulation set by the FABOC Board of Directors.

Suspension: The FABOC Board of Directors will set the period of suspension based on the type and degree of violation. A $35.00 penalty fee will be assessed to a suspended member. A member can be suspended twice. On the third violation, regardless of reason, membership is permanently revoked and all prepaid fees are forfeited.

Lockers

General Policies

Lockers are exclusively for use by STATS members and 1-day guest pass holders.

It is advised to lock belongings in a locker with a personal padlock during workouts and, to be safe, leave valuables at home. FABOC and Aquila are not responsible for any lost, damaged, or stolen items. Gym bags are not allowed in the exercise spaces.

FABOC and Aquila are also not liable for replacing padlocks cut when a member forgets the lock’s combination, passcode, or key or leaves personal items in daily use lockers overnight or rental lockers past the renewal date.

“Daily use” lockers may be used during each fitness center visit by members and individuals who purchase a 1-day pass. All personal belongings and padlocks must then be removed after workouts and are not to be left overnight. A violation notice will be placed on daily use lockers in noncompliance followed by the removal of items. Neither FABOC nor Aquila will be held responsible for items placed in the lost and found as a result of this violation.

“Rental lockers” are limited and available on a first come, first served basis. When applicable, a rental locker wait list will be made available. Locker rentals are renewed annually.

Towels

General Policies

Towels are an amenity that may be provided as membership levels reach milestones set by the Board. Towels are provided at the entrance of men’s and women’s locker rooms.

Place used towels in the orange towel drops located in the towel shelves’ counter tops at locker room entrances. As towel supply is limited, members are encouraged to limit
themselves to one small and one large towel per visit.

Bad Weather Policies

Notification of Government Closing

The fitness center must be notified if the government closes early. Any Board member who hears about the closing will call the management liaison to verify.

Official Release

If the Office of Personnel Management begins an official release under the zone plan, the fitness center will close at the release time for Zone 1.

Liberal Leave

If liberal leave is in effect, STATS gym will be open regular operating hours.

Delayed Arrival

If a specific time has been stated in the delayed arrival announcement, the fitness center will open at that specific time. If no specific time has been stated in the delayed arrival announcement, the fitness center will open on time.

Other Emergency Conditions

If there are other emergency conditions, staff must call a minimum of two Board members, starting with the officers, before deciding to close the STATS gym.

Closure Guidelines

Temperature

If the temperature in the STATS gym is below 58 degrees, it may be closed on a temporary basis pending a firm estimate from GSA as to how long it will take to repair the problem. The staff member on duty will relocate to an office not affected by the cold temperature and monitor the situation. At this time, a sign will be posted on the door advising of the temporary closure of STATS gym. If it is determined that the problem cannot be fixed in a reasonable amount of time, STATS gym may remain closed. ABroadcast message sent to all headquarters employees and a notice posted on the STATS gym website and the gym’s front door will note “closed until.”

If the temperature exceeds 84◦F, members will be cautioned to adjust their workouts in response to the higher temperatures.

Water Availability

Unless the entire building is closed due to lack of water, the STATS gym will remain open. If no water is available, the showers and toilets will be closed, but the exercise area will remain open. If there is an issue with the water, a notice will be posted in STATS gym.

Security Issues

STATS gym will follow all general security guidelines established by the U.S. Bureau of the Census. In addition, the use of cellular telephones, cameras, and devices with video or photographic capabilities is not permitted in the locker rooms.

Staff Availability

In the event of an extreme emergency, when only one staff member is working and no other staff members are available for back up coverage, STATS gym will close, and a notice will be posted on the STATS gym front door.

Code of Conduct

• Follow the rules and regulations specified in the document and posted in the gym.
• Use equipment with care. Do not drop weights!
• Use gym wipes to wipe down exercise equipment after use, including weight benches, cardio equipment, exercise mats, etc.
• Return equipment to its proper place.
• Exercises deemed unsafe by the staff are not allowed.
• No harassment or abusive or derogatory language is permitted.

Prohibited harassment under the Code consists of unwelcome verbal or physical conduct or communication. Fitness Center membership carries with it the responsibility of appropriate conduct. Violation of any rules or other abusive or irresponsible behavior may result in one or more of the following:

• Verbal or written warning
• Restricted use of the facility
• Suspension of membership and/or fine
• Revocation of membership

I acknowledge receiving the STATS Gym FABOC Member Handbook and agree to its rules and policies.

Name
Date

Member Info:

First Name:	Last Name:	Birth Date:
Address:	City:	State:
Zip:	Email:	Phone:

Relationship to minor:

Full Name and Birth Date of family members under the age of 18

#1	First Name:	Last Name:	Birth Date:
#2	First Name:	Last Name:	Birth Date:
#3	First Name:	Last Name:	Birth Date:
#4	First Name:	Last Name:	Birth Date:
#5	First Name:	Last Name:	Birth Date:
#6	First Name:	Last Name:	Birth Date:
#7	First Name:	Last Name:	Birth Date:
#8	First Name:	Last Name:	Birth Date:
#9	First Name:	Last Name:	Birth Date:
#10	First Name:	Last Name:	Birth Date:

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Date and Time Signed:

By checking this box I agree to have read and agree to the legal agreement above.

Send me emails about Account Management, Reminders, and Schedule Changes

Send a copy of this Membership Agreement and Handbook to my email

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Our Privacy Policy

PLEASE NOTE THAT WAIVERKING, INC.’S (“WaiverKing”) PRIVACY POLICY HAS CHANGED EFFECTIVE May 25th, 2018.

You acknowledge that this privacy policy is a part of our website’s Terms of Service, and by accessing or using our website, you agree to be bound by all of its terms and conditions. IF YOU DO NOT AGREE TO THESE TERMS, AS UPDATED, PLEASE IMMEDIATELY STOP ACCESSING THE WEBSITE.

This document explains how we use your personal data.

When you sign up to use this service provider’s services, you do so through software provided by us, WaiverKing.

We are committed to ensuring the privacy of all users of our software and services and other visitors to our website. In this policy we explain how we hold, process and retain your personal data.

In respect to the account data, waiver data, and payment data (as defined below) that you provide to us, we are acting as a data processor on behalf of the service provider, who will be acting as the data controller in respect to such data. We will never store or control this data. You should direct any requests or queries you have regarding this data to the data controller, your service provider.

1. How we use your personal data

1.1. This section provides you with information about:

a) what personal data we hold and process;

b) in respect of personal data that we did not collect from you directly, where we obtained that data from, and what types of data we have collected;

c) the purposes for which we may process your personal data; and

d) the legal grounds on which we process your data.

Members and end users of our services

1.2. Account data. We may process information about you that you provide to us when you first sign up with a service provider ("account data"). This account data may include your name, address, telephone number, email address, date of birth, gender, employment details, and a photograph of you. We may use this data to create your account with the service provider when you sign up. This account data may be updated each time you complete a document through our software. We do not process your account data in any other way, or have access to it in any way.

The legal basis for this processing is our legitimate interests in providing our services to our clients, and ensuring that your account is updated each time that you complete a document through our software.

1.3. Waiver data. If you are using our software in order to sign documents such as a waiver, health form, contract, or questionnaire, we may process information that you put into such documents (“waiver data”). This waiver data may include your name, signature, date of birth, email address, information about your health and medical history, and any other information that you are required or requested to put into the document.

Once you have completed the document, we will process it, convert the document into a different format, and send it to your account with the service provider in order for it to be stored. We will never store your data permanently on our systems (although it may be stored in your account with your service provider).

The purpose for our processing your data in this way is to maintain and administer a complete and accurate record of the documents that you have signed and completed for your service provider. The legal basis for our processing your waiver data (to the extent that such waiver data does not class as a special category of personal data), will be our legitimate interests in providing our services to our clients who have asked you to complete the document in question, in order to ensure that a complete and accurate record of your signing and completing the documents is maintained and administered.

1.4. Sensitive Personal Data. During the course of using our software and services and providing us with information in order for us to provide our services to you, you may provide us with sensitive information about yourself (“sensitive data”). This sensitive data may include your health and medical history. We may use this data for providing our services to you. However, we will only process this sensitive data if you consent to us doing so.

[The consent to use this information needs to be provided by the parent for children under the age of 13. Anyone over the age of 13 can provide consent for use of their data under GDPR]

We comply with the requirements of the Children’s Online Privacy Protection Act. You must be at least 18 years old to have our permission to use the WaiverKing website. If you are between the ages of 13 and 17, or under the age of majority where you live, you represent that your legal guardian has reviewed and agreed to this privacy policy.

Other processing that we may carry out

1.5. Website data. We may process data about your use of our website and services ("website data"). The website data may include your IP address, geographical location, browser type and version, operating system, referral source, length of visit, page views and website navigation paths, as well as information about the timing, frequency and pattern of your service use. The source of the website data is our analytics tracking system. This website data may be processed for the purposes of analyzing the use of the website and services.

The legal basis for this processing is our legitimate interests, namely monitoring and improving our website and services.

We may also process this data for the purposes of diagnosing any issues we detect in relation to the use of our products or services. This data may be collected by our error-tracking software which is provided by Rollbar. We always try to ensure that any such data is anonymized so that you cannot be identified before it is stored in our records.

The legal basis for this processing is our legitimate interests in monitoring and improving our products and services.

1.6. Enquiry data. We may process information contained in any enquiry you submit to us regarding our products or services ("enquiry data"). The enquiry data may be processed for the purposes of offering, marketing and selling relevant products and/or services to you.

The legal basis for this processing is our legitimate interests, namely dealing with and responding to your enquiry appropriately.

1.7. Notification data. We may process information that you provide to us for the purpose of subscribing to our blog and press releases ("notification data"). The notification data may be processed for the purposes of sending you newsletters.

Where you are a corporate customer, the legal basis for this processing is our legitimate interests, namely the marketing of relevant products and services to you.

1.8. Correspondence data. We may process information contained in or relating to any communication that you send to us ("correspondence data"). The correspondence data may include the communication content and metadata associated with the communication. Our website will generate the metadata associated with communications made using the website contact forms. The correspondence data may be processed for the purposes of communicating with you and record-keeping.

The legal basis for this processing is our legitimate interests, namely the proper administration of our website and business and communications with users.

1.9. Payment data. We do not process payment information relating to goods and services that you purchase from the service provider. However, we do capture certain data relating to your payments and use them to update your account with the service provider ("payment data"). The payment data may include your contact details, your card details and the transaction details. The payment data may be processed for the purposes of updating your account with the service provider. The legal basis for this processing is our legitimate interests, namely our interest in the proper administration of our software and ensuring your account with the service provider is updated.

1.10. Other processing activities. In addition to the specific purposes for which we may process your personal data set out above, we may also process any of your personal data where such processing is necessary for compliance with a legal obligation to which we are subject, or in order to protect your vital interests or the vital interests of another natural person.

2. Providing your personal data to others

2.1. To our clients and partner service providers. The only third parties that we will disclose your personal data to are our clients (your service provider) who is the data controller in respect to the account data, waiver data, and payment data that we collect about you, and MINDBODY Inc. (“MINDBODY”), who provide software services to service providers in conjunction with the WaiverKing software. Your accounts are created by WaiverKing in the MINDBODY software on behalf of our clients.

2.2. Our insurers/professional advisers. We may disclose your personal data to our insurers, legal counsel, and/or professional advisers insofar as reasonably necessary for the purposes of obtaining and maintaining insurance coverage, managing risks, obtaining professional advice and managing legal disputes.

2.3. Where we provide your personal data to any third party. Where we share your personal data with any of the third parties referred to above, we will ensure this processing is protected by appropriate safeguards including a suitable data processing agreement with that third party.

2.4. To comply with legal obligations. In addition to the specific disclosures of personal data detailed above, we may also disclose your personal data where such disclosure is necessary for compliance with a legal obligation we have to comply with, or in order to protect your vital interests or the vital interests of another individual. This may include disclosing your personal data in response to lawful requests by public authorities, including to meet national security or law enforcement requirements.

2.5. We take reasonable and appropriate steps to ensure that third-party agents and service providers process your personal data in accordance with our Privacy Shield obligations and to stop and remediate any unauthorized processing. Under certain circumstances and pursuant to applicable laws, we may remain liable for the acts of our third-party agents or service providers who perform services on our behalf for their handling of your personal data that we transfer to them.

3. Transfers of your personal data outside of the European Economic Area

As further detailed below, we may transfer your personal data to our servers based in the US, as we are part of the Privacy Shield. Otherwise, where your personal data is transferred outside of the EEA, we will ensure that either (a) The European Commission has made an "adequacy decision" with respect to the data protection laws of the country to which it is transferred, or (b) we have entered into a suitable data processing agreement with the third party situated in that country to ensure the adequate protection of your data. In all cases, transfers outside of the EEA will be protected by appropriate safeguards.

4. Retaining and deleting personal data

4.1. Personal data that we process for any purpose or purposes shall not be kept for longer than is necessary for that purpose or those purposes. Details about members of our clients (your service provider) and end users of our services, including the account data, waiver data and sensitive personal data, will not be stored by WaiverKing.

4.2. Unless we contact you and obtain your consent for us to retain your personal data for a longer period, we will retain and delete your personal data as follows:

a) Website data will be retained for 12 months following the date of our last contact or dealing with you, at the end of which period it will be deleted from our systems.

b) Enquiry data will be retained for 12 months following the date of our last contact or dealing with you, at the end of which period it will be deleted from our systems.

c) Notification data (other than Notification data that is also Contact data) will be retained for 12 months following the date of our last contact or dealing with you, at the end of which period it will be deleted from our systems.

d) Correspondence data will be retained for 12 months following the date of our last contact or dealing with you, at the end of which period it will be deleted from our systems.

4.3. We may retain your personal data where such retention is advisory and/or necessary for compliance with a legal obligation to which we are subject (such as with regard to applicable statutes of limitations, litigation or regulatory investigations), or in order to protect your vital interests or the vital interests of another natural person.

5. Your rights

5.1. You may instruct us to provide you with any personal information we hold about you; provision of such information will be subject to:

a) your request not being found to be unfounded or excessive, in which case a charge may apply; and

b) the supply of appropriate evidence of your identity (for this purpose, we will usually accept a notarized photocopy of your driver’s license and/or passport and an original copy of a utility bill showing your current address).

5.2. We may withhold personal information that you request to the extent permitted by law.

5.3. You may instruct us at any time not to process your personal information for marketing purposes.

5.4. In practice, you will usually expressly agree in advance to our use of your personal information for marketing purposes, or we will provide you with an opportunity to opt out of the use of your personal information for marketing purposes.

5.5. Your right to access your data. You have the right to ask us to confirm whether or not we process your personal data and, to have access to the personal data, and any additional information. That additional information includes the purposes for which we process your data, the categories of personal data we hold and the recipients of that personal data. You may request a copy of your personal data. The first copy will be provided free of charge, but we may charge a reasonable fee for additional copies.

5.6. Your right to correct. If we hold any inaccurate personal data about you, you have the right to have these inaccuracies corrected. Where necessary for the purposes of the processing, you also have the right to have any incomplete personal data about you completed.

5.7. Your right to erasure. In certain circumstances you have the right to have personal data that we hold about you erased. This will be done without undue delay. These circumstances include the following: (1) it is no longer necessary for us to hold those personal data in relation to the purposes for which they were originally collected or otherwise processed; (2) you withdraw your consent to any processing which requires consent; (3) the processing is for direct marketing purposes; and/or (4) the personal data have been unlawfully processed. However, there are certain general exclusions of the right to erasure, including where processing is necessary: for exercising the right of freedom of expression and information; for compliance with a legal obligation; or for establishing, exercising or defending legal claims.

5.8. Your right to restrict processing. In certain circumstances you have the right for the processing of your personal data to be restricted. These circumstances include the following: (1) you do not think that the personal data we hold about you is accurate; (2) your data is being processed unlawfully, but you do not want your data to be erased; (3) it is no longer necessary for us to hold your personal data for the purposes of our processing, but you still require that personal data in relation to a legal claim; and/or (4)you have objected to processing, and are waiting for that objection to be verified. Where processing has been restricted for one of these reasons, we may continue to store your personal data. However, we will only process it for other reasons: with your consent; in relation to a legal claim; for the protection of the rights of another natural or legal person; or for reasons of important public interest.

5.9. Your right to object to processing. You can object to us processing your personal data where our legal basis for the processing is that it is necessary for: the performance of a task carried out in the public interest, or in the exercise of any official authority vested in us; or the purposes of our legitimate interests or those of a third party. If you make an objection, we will stop processing your personal information unless we are able to: demonstrate compelling legitimate grounds for the processing, and that these legitimate grounds override your interests, rights and freedoms; or the processing is in relation to a legal claim.

5.10. Your right to object to direct marketing. You can object to us processing your personal data for direct marketing purposes. If you make an objection, we will stop processing your personal data for this purpose.

5.11. Your right to data portability. Where you have given us consent to process your personal data, or where we are processing your personal data for the performance of a contract, you have a legal right to receive a copy of the personal data we hold about you in a structured, commonly used and computer readable format. When a data request is made of us we will make available all applicable personal data to you in a computer readable format and will transmit your personal data to the appropriate third party pursuant to your instruction. We will not process your data in this way if we believe that it may pose a threat to the security of the data.

5.12. Your right to object for statistical purposes. You can object to us processing your personal data for statistical purposes on grounds relating to your particular situation, unless the processing is necessary for performing a task carried out for reasons of public interest.

5.13. Automated data processing. To the extent that the legal basis we are relying on for processing your personal data is consent, and where the processing is automated, you are entitled to receive your personal data from us in a structured, commonly used and computer-readable format. However, you may not have this right if it would adversely affect the rights and freedoms of others.

5.14. Complaints to a supervisory authority pursuant to the GDPR. If you think that our processing of your personal data infringes data protection laws, you can lodge a complaint with a supervisory authority responsible for data protection. You may do this in the EU member state of your habitual residence, your place of work or the place of the alleged infringement. This provision is only applicable if you are subject to the protections of the GDPR.

5.15. Complaints if you are not subject to the protections of the GDPR. If you think that our processing of your personal data infringes data protection laws you may contact us via email at privacy@waiverking.com or mail at: WaiverKing, Inc. 340 S Lemon Ave # 2018 Walnut, California 91789.

5.16. Right to withdraw consent. To the extent that the legal basis we are relying on for processing your personal data is consent, you are entitled to withdraw that consent at any time. Withdrawal will not affect the lawfulness of processing before the withdrawal.

5.17. Exercising your rights. You may exercise any of your rights in relation to your personal data by written notice to us in addition to the other methods specified above.

5.18. Point of Contact Data. PARAGRAPHS 5.1 – 5.17 SHALL NOT APPLY TO ACCOUNT DATA, WAIVER DATA, OR PAYMENT DATA OBTAINED OR PROCESSED BY WAIVERKING. IN RESPECT OF SUCH DATA:

a) WAIVERKING IS ACTING AS A PROCESSOR OF THAT DATA AND THE MAIN CONTRACTOR IS THE CONTROLLER;

b) YOU SHOULD CONTACT THE SERVICE PROVIDER TO EXERCISE THE RIGHTS SET OUT IN THIS PARAGRAPH 5

6. Links To Other Websites. Except as otherwise discussed in this privacy policy, this document only addresses the use and disclosure of information we collect from you. Other websites accessible through our website have their own privacy policies and data collection, use, and disclosure practices. Please consult each website’s privacy policy. We are not responsible for the policies or practices of third parties, including any third-party site or other products and services used in connection with WaiverKing’s services. The inclusion of a link does not imply endorsement of the linked site or service by us or by our affiliates.

We are not responsible for the collection, usage and disclosure policies and practices (including the data security practices) of other organizations, such as, Apple, Google, Microsoft, or any other operating system provider, wireless service provider or device manufacturer, including any personal data you disclose to other organizations through or in connection with WaiverKing’s services.

7. Security of Your Information. The security of personal data is a high priority at WaiverKing. We seek to use reasonable technical, administrative and physical safeguards to protect personal data within our organization. Unfortunately, no data transmission or storage system can be guaranteed to be 100% secure. As a result, while we strive to protect your personal data, you acknowledge that: (a) there are security and privacy limitations of the Internet which are beyond our control; (b) the security, integrity, and privacy of any and all information and data exchanged between you and us through the website cannot be guaranteed; and (c) any such information and data may be viewed or tampered with in transit by a third party.

8. IP Addresses and Cookies. Cookies are very small text files that are stored on your computer when you visit some websites.

We use cookies to help identify your computer, including where available, your IP address, operating system and browser type, for system administration so we can keep your activity secure, tailor your user experience and remember your preferences. This is statistical data and does not identify any individual. You are always free to decline our cookies if your browser permits, but some parts of our website may not work properly.

9. Your California Privacy Rights: Notice to California Customers and Opt-Out Information. Residents of the State of California, under certain provisions of the California Civil Code, have the right to request from companies conducting business in California a list of all third parties to which the company has disclosed certain personal data, as defined under California law, during the preceding year for third party direct marketing purposes. You are limited to one request per calendar year. In your request, you must supply appropriate evidence of your identity and attest to the fact that you are a California resident and provide a current California address for our response. You may request the information by writing to privacy@waiverking.com

Some web browsers incorporate a “Do Not Track” feature that signals to websites that you visit that you do not want to have your online activity tracked. California residents are entitled to know how WaiverKing, Inc. responds to “Do Not Track” signals. How browsers communicate the Do Not Track signal is not yet uniform, so a standard technological response has not yet been developed by the appropriate technology communities. For this reason, we do not respond to Do Not Track signals currently. To opt out of direct advertising on our website, please send a request to the address above. The effect of an opt-out will be to stop direct advertising, but it will still allow the collection of usage data for certain purposes (e.g., research, analytics, and internal online services operation purposes).

10. Privacy Shield Framework

10.1. WaiverKing Inc. complies with the EU-U.S. and Swiss-U.S. Privacy Shield Framework as set forth by the U.S. Department of Commerce regarding the collection, use, and retention of personal information transferred from the European Union and Switzerland to the United States. WaiverKing has certified to the Department of Commerce that it adheres to the Privacy Shield Principles. If there is any conflict between the terms in this privacy policy and the Privacy Shield Principles, the Privacy Shield Principles shall govern. To learn more about the Privacy Shield program, and to view our certification, please visit https://www.privacyshield.gov/

10.2. In compliance with the Privacy Shield Principles, WaiverKing commits to resolve complaints about our collection or use of your personal information. Any individual(s) with inquiries or complaints regarding our Privacy Shield policy should contact us at: privacy@waiverking.com

10.3. WaiverKing Inc. has further committed to refer unresolved Privacy Shield complaints to Judicial Arbitration and Mediation Services (JAMS), an alternative dispute resolution provider located in the United States. If you do not receive timely acknowledgment of your complaint from us, or if we have not addressed your complaint to your satisfaction, please visit https://www.jamsadr.com/eu-us-privacy-shield for more information or to file a complaint. The services of JAMS are provided at no cost to you. In certain situations, you may also have the right to pursue binding arbitration under the Privacy Shield Framework.

10.4. You may have the option to select binding arbitration for the resolution of your complaint under certain circumstances, provided you have taken the following steps: (1) raised your complaint directly with WaiverKing Inc. and provided us the opportunity to resolve the issue; (2) made use of the independent dispute resolution mechanism identified above; and (3) raised the issue through the relevant data protection authority and allowed the U.S. Department of Commerce an opportunity to resolve the complaint at no cost to you. For more information on binding arbitration, see U.S. Department of Commerce's Privacy Shield Framework: Annex I (Binding Arbitration).

10.5. For purposes of enforcing compliance with the Privacy Shield, WaiverKing is subject to the investigatory and enforcement authority of the U.S. Federal Trade Commission.

10.6. WaiverKing Inc. is controlled and operated by us from the United States. Except where you are a resident of a Member State of the EU, in which case paragraphs 2 and 3 above will apply, your personal data may be stored and processed in any country in which we engage service providers, and by using WaiverKing’s services you understand that your information may be transferred to countries outside of your country of residence, including the United States, which may have data protection rules that are different from those of your country. In certain circumstances, courts, law enforcement agencies, regulatory agencies or security authorities in those other countries may be entitled to access your personal data. Regardless of where your information is processed, we apply the same protections described in this policy.

11. Changes to the privacy policy. We reserve the right to change this policy at any time, without prior notice to you. Such changes, modifications, additions, or deletions shall be effective immediately upon notice thereof, which may be given by means including, but not limited to, issuing an e-mail to the e-mail address provided by you or posting the revised policy on this page. You acknowledge and agree that it is your responsibility to maintain a valid e-mail address and/or review the WaiverKing website and this policy periodically, and be aware of any modifications. Your continued use of the WaiverKing website after such modifications will constitute your: (a) acknowledgment of the modified policy; and (b) agreement to abide and be bound by the modified policy.

12. Our details

12.1. This website and software is owned and operated by WaiverKing Inc.

12.2. We are registered in the state of California under registration number C3518177, and our registered office is at 340 S Lemon Avenue, # 2018 Walnut, California 91789.

12.3. You can contact us:

a) by mail, using the postal address given above;

b) using our website contact form;

c) by telephone, on the contact number published on our website from time to time; or

d) by email, using the email address published on our website from time to time.

13. Data protection officer

Our data protection officer may be contacted via email: privacy@waiverking.com, or telephone: +1 (888) 211-6693.

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